Office Manager Job at KeyStaff Inc., Jupiter, FL

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  • KeyStaff Inc.
  • Jupiter, FL

Job Description

Job Title: Office Manager -with HR and Accounting Experience

Location : Jupiter, FL 33458

Reports To: General Manager

FLSA Status: Exempt

Direct Reports : Receptionist and HR/Admin Assistant

Pay Range: $80K to $90K Salary

Position Summary:

The Office Manager will serve as a key member of the leadership team, responsible for overseeing both Human Resources and Accounting functions. This dual-role position ensures the HR operations are compliant and employee-focused while also managing the day-to-day financial operations and reporting. The role is integral in maintaining accurate records, supporting staff, executing payroll and benefits, and delivering timely and accurate financial reporting.

Qualifications:

  • Bachelor’s degree in Business, Accounting, Human Resources, or related field.
  • Minimum of 3 years of combined HR and Accounting experience; sports industry experience is a plus.
  • Experience managing or supervising staff preferred.
  • Proficiency in Microsoft Excel; experience with Great Plains preferred.
  • Strong knowledge of HR compliance, payroll processing, and benefits administration.
  • Excellent communication, problem-solving, and organizational skills.
  • Ability to work independently with high attention to detail and confidentiality.

Key Responsibilities:

Leadership & Supervision

  • Directly manage and support the receptionist and HR/Admin Assistant.
  • Provide coaching, task prioritization, and performance feedback to ensure smooth day-to-day operations.
  • Help foster a collaborative, efficient, and responsive office environment.
  • Provide oversight and direction for all local accounting activities, including Accounts Payable and Receivable.

Human Resources

Talent Acquisition & Onboarding

  • Lead recruitment efforts for front office and seasonal roles.
  • Manage new hire onboarding and offboarding processes.

Employee Relations & Culture

  • Serve as the first point of contact for employee concerns and questions.
  • Conduct investigations and support leadership in addressing employee relations matters.
  • Promote a respectful, inclusive, and team-oriented workplace.

Compliance & HR Administration

  • Maintain compliance with federal, state, and local labor laws.
  • Ensure timely and accurate documentation of personnel files, I-9s, and policy acknowledgments.
  • Maintain and update employee handbook and HR policies.

Payroll & Benefits

  • Oversee bi-weekly payroll, ensuring accurate timekeeping and pay adjustments.
  • Administer benefit programs including health, dental, vision, and 401(k).
  • Manage COBRA, FMLA, and leave of absence tracking.

Performance Management & Development

  • Coordinate employee performance review process.
  • Identify training opportunities and recommend professional development solutions.

Accounting & Finance

Reporting & Reconciliation

  • Reconcile concession, sponsorship, and event-related revenues.
  • Submit MiLB and spring training financial reports.
  • Assist with month-end closings, budget prep, audits, and reforecasting.

Other Financial Responsibilities

  • Monitor petty cash and reconcile monthly credit card statements.
  • Coordinate with Club and external finance staff on financial procedures and audits.

Administrative Operations

  • Manage vendor relationships (e.g., IT and office equipment providers).
  • Order and maintain inventory of office supplies and technology items.

Work Environment:

  • Primarily office-based with occasional on-field or event-related duties.
  • Must be available to work evenings, weekends, and game days as needed.

Job Tags

Seasonal work, Work at office, Local area, Weekend work, Afternoon shift,

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